Connected fleet information
Bring supported monitoring feeds and machine data into a joined-up operational view.
BUILT FOR MANAGED PRINT DEALERS
Toner ordering,
Toner ordering,
on autopilot.
On your terms.
Automatic toner ordering is here. Connect your fleet data, existing business systems and supplier workflows in one place — without losing control of what gets sent.
Fits your existing workflow Approval when you need it Exceptions made visible
◆ TONER-LINK CLOUD PRODUCT PREVIEW•••
t
A
Toner ordersManage today's requirements
Awaiting review04Needs attention
Ready to send08On track
Exceptions03Review
Order queueSearch orders ⌕
Customer / locationItemsStatus
Northfield GroupMilton Keynes · HQ3Review
Willow & Co.Northampton · Office2Ready
Highbury LegalOxford · Main site1Ready
Beacon PartnersCambridge · East4Held
ORDER DETAILS×
Northfield GroupMilton Keynes · HQ
Order statusNeeds review
Items requested3 cartridges
SourceFleet telemetry
Black tonerMachine TL-0042× 1
Cyan tonerMachine TL-0042× 1
Magenta tonerMachine TL-0068× 1
Review order →
Your orders. Your rules.See what needs attention before it is sent.
LESS ADMIN. BETTER VISIBILITY. CONTROLLED AUTOMATION.
EXPLORE THE PLATFORMTHE PRINT DEALER'S WORKFLOW, REIMAGINED
Built around the way your dealership actually works.
Readings, customer sites, machine records, stock on site, account checks and suppliers all influence when toner should be ordered. Toner-Link brings that information into a single, reviewable process.
Less jumping between portals. Less manual chasing. More time to look after your customers.
See how it could work for youONE CONNECTED WORKFLOW
ILLUSTRATIVE DEVICE VISUAL
WHAT TONER-LINK BRINGS TOGETHEREverything working
Everything working
in the same direction.
Automate the repetitive work and bring the decisions that matter into one clear view.
Automatic order creation
Generate toner requirements using configured rules and send orders through an agreed process.
Works alongside your systems
Connect supported data sources, customer records and ordering routes, rather than replacing everything.
Customer and site context
See machines, customer locations and eligible order requirements together.
Exception-first operations
Spot missing data, held accounts and orders that need an authorised decision.
Order history and tracking
Follow the progress of an order and understand why each step happened.
A CLEARER WORKING DAYSee the whole picture.
See the whole picture.
Act on what matters.
Practical views for the people managing toner orders, customer sites and incoming data.
TONER-LINK CLOUDILLUSTRATIVE PRODUCT PREVIEW
Order managementMonday's order queue
Ready08
Pending review04
On hold03
CustomerOrder sourceStatus
Northfield GroupHQ · Milton KeynesFleet dataReview
Willow & Co.Office · NorthamptonFleet dataReady
Beacon PartnersEast · CambridgeImportHeld
Customer overviewAccount & sites
N
Northfield GroupCustomer account · example data
ActiveHQ · Milton Keynes6 managed machines
Operations · Bedford4 managed machines
Branch · Oxford2 managed machines
SELECTED LOCATIONHQ · Milton Keynes
Machines6
Pending requirements2
Location statusActive
Connected data sourcesImports & sync overview
⇅
Fleet monitoring feedLast successful sync: today
Connected▦
Customer recordsLast successful sync: today
Connected→
Supplier order routeConfiguration requires review
ReviewExample records and screens for illustration only. Confirm live capabilities during your demonstration.
FROM MACHINE TO SUPPLIERFrom fleet data
From fleet data
to an order.
Without the chase.
Toner-Link gives your dealership a controlled route from incoming information to an order that is ready for fulfilment.
Talk us through your workflow01
Connect
Bring in data from supported fleet monitoring, business systems and imports.
02
Evaluate
Apply your configured rules, identify toner needs and highlight anything that requires review.
03
Approve & route
Keep a human approval step where required, then use the appropriate supported supplier channel.
04
Track & resolve
Follow order activity and give your team a clear view of holds and exceptions.
FITS INTO YOUR DEALERSHIPYour existing systems.
Your existing systems.
Working better together.
Don't throw away the tools your team relies on. Toner-Link is designed to sit between your operational information and your toner ordering process. We'll review the specific connections your dealership needs.
◉INFORMATION IN
Fleet monitoring & telemetryMachine data and toner levels
CRM & account recordsCustomers, sites and contracts
Imports & other dataSupported structured data sources
→
toner·link
One connectedordering workflow.
Configured rules · Approvals · Exceptions · Order history
→
↗ORDERS OUT
Supported supplier APIsStructured order submission
Email order routesWhere appropriate and supported
Your operations teamReview, approval and oversight
✳
Every dealership has its own mix of systems. We'll confirm integration availability, scope and any configuration work during your demo.
Discuss your integrationsBUILT FOR THE PEOPLE BEHIND THE PRINT FLEET
Put your team's time where it makes a difference.
01 /
Fewer repetitive checks
Bring readings, requirements and order preparation into one place, instead of hopping between systems.
02 /
More confidence in the process
Set the ordering controls your business needs and make exceptions visible before they create more work.
03 /
Room to grow
Establish a repeatable toner workflow across customers and sites, without treating every order as a manual job.
GOOD QUESTIONS, STRAIGHT ANSWERSBefore we
Before we
get talking.
Every print dealer operates differently. A demo is the easiest way to explore the fit.
Do we have to replace our existing monitoring or CRM system?
Not necessarily. Toner-Link is designed to work alongside supported systems. We'll review your current setup and confirm which integrations and data flows are available.
Can our team approve orders before they are sent?
Yes. Controlled approval workflows are part of the Toner-Link approach, so the dealership can review orders before submission where configured.
Does Toner-Link work with every toner supplier?
Supplier routes depend on the API, email and other capabilities available for each supplier. We'll confirm support for the suppliers you use rather than promise universal compatibility.
What happens when something doesn't look right?
Exceptions and holds are brought into the operational view, allowing authorised staff to investigate issues instead of blindly sending an order.
LET'S TALK TONER AUTOMATIONYour next toner order
Your next toner order
could be a lot simpler.
Show us how your dealership handles readings, customer sites and toner ordering today. We'll walk you through Toner-Link and discuss how it could fit your existing systems.
01 A personalised software walkthrough02 Discussion of your existing integrations03 Practical next steps for your dealership
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